Purchase Officer

Position Overview

As a Purchase Officer, main responsibility will be day to day operational matters of the procurement process for goods and services required by the organization. You will be in charge of sourcing and negotiating with suppliers, ensuring cost efficiency, maintaining inventory levels, a.nd facilitating timely delivery of goods. This role requires strong analytical skills, attention to detail, and excellent communication and negotiation abilities.

Key Responsibilities

• Identify potential suppliers, solicit quotes, and recommend terms and prices to achieve cost Savings.
• Maintain a database of approved suppliers and evaluate their performance regularly.
• Prepare and issue purchase orders, ensuring accuracy and adherence to budgetary constraints.
• Collaborate with internal stakeholders to fulfil their requirements and specifications.
• Source and evaluate suppliers based on quality, reliability, and price competitiveness.
• Coordinate with vendors to ensure timely delivery of goods and resolve any logistical issues.
• Monitor inventory levels and manage stock replenishment to prevent stockouts or excess inventory.
• Conduct market research to stay updated on trends, pricing, and availability of products.
• Implement and maintain appropriate procurement systems and processes.
• Ensure each transaction is processed as per defined processes and approval authorities.
• Maintain accurate records of purchases, contracts, and supplier information.
• Resolve any issues or disputes with suppliers in a timely and professional manner.
• Reporting (Monthly, Quarterly & Annually)

Qualifications and Skills

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Minimum three years of experience as a Purchase Officer or similar procurement role.
• Strong knowledge of procurement principles, practices,market trends and procedures.
• Familiarity with sourcing and negotiating with suppliers.
• Excellent analytical and problem-solving skills.
• Strong communication and negotiation abilities.
• Proficient in Microsoft Office applications, particularly Excel.
• Organizational Skills
• Ability to work independently and make sound decisions.
• Knowledge of inventory management concepts and systems is desirable.